There are already established technology solutions out there, where software supports and enhances Health & Safety project strategy delivered to a workforce. The article below shows how one unique solution, is already making a difference to both costs and staff welfare on UK sites and infrastructure projects.
#1 Significantly reduce time spent on administrative paperwork or spreadsheets
With inductions to consider, stock to monitor, and site staff to manage – there’s a lot of processes and paperwork involved. On a good day paperwork isn’t an issue, but when a process or step is missed, you risk a lot. From issues with safety and wellbeing of staff and contractors, to going over budget, poorly maintained processes have the potential to wreak havoc.
It’s your job as a Project or Health & Safety Manager to ensure safety in the workplace, and you can’t accurately achieve that with messy systems.
#2 Improved how you manage contractors
CSCS verification is a notorious admin burden for contractors – Failure to efficiently check cards and qualifications can result in down time while correct paperwork is produced. Once in-situ keeping on top of the expiry date of qualifications is difficult without the correct software.
#3 Monitor the health of your workforce
With 9 million working days being lost last year to Musculoskeletal Disorder and a further 12 million to stress – we must take the health of the workforce seriously. The construction industry is particularly prone to a workforce needing further support, due to the additional physical and mental pressures placed workers.
#4 Improved management and planning
Running a construction site requires you to manage your time, your team’s time and spin many more plates. Paperwork gets in the way of doing your important tasks and doesn’t always reduce risks. Electronic and cloud based systems go where you go and help structure your day and provide easy to use reports, helping you and your team do more and stay accountable. A streamlined integrated system prevents accidents and fatalities over the course of a project, which is well worth the investment.
#5 Deliver crucial pre-projects inductions online and off site
It is vital for each member of the workforce to have a briefing prior to a project starting, so they hit the ground running and know the potential hazards on site. From an administrative perspective, this is a logistical nightmare to get your own workforce and contractors booked on to class slots.
It involves a lot of skilled admin to collate all the contacts and chasing up to ensure everyone receives that all important first induction. Running inductions online and off site can also be a considerable time saver.
#6 Use time & attendance data to secure accurate workforce payments
Ensuring that timesheets are in on time and accurately filled out correctly currently costs the UK construction industry millions in process and human errors. This is usually a paperwork driven exercise that needs approvals from Supervisors once completed by the worker. It is prone to delays and inaccuracies. Surely there is a better way to track time & attendance.
#7 Know who has been issued what stock & assets
If your company uses a lot of its own tools, then managing your maintenance responsibilities can be something of an administrative nightmare. You must make sure you meet your contractual obligations while ensuring that testing schedules are managed effectively.
Similarly, plant management can be just as time-consuming and fiddly. You need to manage their use, maintenance and costs – which usually involves a lot of paperwork. Look for some construction asset management software which includes the ability to manage maintenance and plant, if your company struggles with these tasks. By accurately recording these aspects of your business, you also help protect your company during contract disputes.
#8 Ensure that all health & safety messages land
Toolbox talks and daily safety briefings are now common place on most UK sites. But how do Site Managers know if everyone has received them. The simple answer is they generally do not, as there is a time lag between paperwork returning to the office and checks being completed.
#9 Innovate to face the challenges within the sector
There’s no doubt that running a modern-day construction business involves plenty of admin – but instead of cutting corners (and risking legal disputes later), you can use today’s technology to turn stacks of paperwork into manageable tasks.
#10 Competency training to improve your workforce’s knowledge
How do you assess key competencies and knowledge understanding of your workforce? Reduce errors which occur from misinterpretation. Provide training to improve ‘correct’ knowledge retention.
At Mosaic we provide a Health & Safety solution for companies who need to ensure that all of their workforce is adhering to certain standards. This passport platform allows companies to store and retrieve essential health and safety information from a single cloud based database. Not only does this save time and money, it helps ensure security and safety of the entire workforce.