We take a look at how the deployment of a Mosaic Management System can change site working practices and worker behaviour. Below are ten questions that you would be unlikely to hear from Site Managers, once the Mosaic suite of products is fully operational on site:
1. “Who has actually been inducted?” …I will need to gather all the paperwork together…
Mosaic Induction Manager allows all those participating in the induction process to book themselves onto the class. The induction can then be delivered on-line, off-line or a combination of both depending on client requirements. Once finished the worker is registered against their record as having completing the induction.
Site Managers can easily run a report to check who has received their induction and therefore is eligible for site access. Paperwork and spreadsheets are no longer necessary, saving considerable administration time.
2. “Is that worker qualified to do that?”… Someone could get hurt here…
Depending upon client requirements, all qualifications can be checked before access to site is
allowed. Evidence of this is appended to a worker’s record. Each worker is assigned a role, that they must have the right qualifications and experience to perform, before they are issues with their site smart card.
3. “Where is the contractor qualification certificate evidence?”… I cannot find copies…
All certificate and any qualification evidence is scanned and uploaded against a worker record. This can easily be view via a desktop.
No more photocopying of certificates etc., cluttering up site offices.
4. “Can I check your CSCS card is in date?”… I am worried about fake cards also…
As a CSCS IT partner we have access to their database to check worker CSCS cards are in date and not fake. Once checked, workers can continue to use their CSCS on site or alternatively a Mosaic Smartcard can be issued. When the CSCS card expires, an ‘administrator’ is notified, who can inform the worker to get it renewed.
5. “Do you have a ticket to use this?”…You should also be wearing specific PPE to use this piece of kit…
When a worker is booking out a tool, or piece of plant via the storeroom, Mosaic will flag up if they do not have the right qualifications or skill-set to use it. They can then be denied from taking a piece of equipment that they are not qualified for.
6. “Who on site has not had a start of shift briefing?”…On a busy and complex project such as this, I need to ensure all workers receive this..
All safety briefings and toolbox talks can easily be recorded against worker records. All the worker has to do is present their smart cards to a reader to record attendance.
7. “I am not 100% sure how long that worker has been on site?”…Fatigue management was a real problem on my last job where some guys were double shifting…
Mosaic Fatigue Risk Manager notifies Supervisors (usually in the form of the project
administration) of workers who have reached their time limit for their shift. The Supervisor can then act accordingly. This helps prevent double shifting and allows shift patterns to be better managed.
8. “I thought that worker had a site ban in place and was not allowed on here?”…With a site ban in place, I would be open to all sorts of litigation claims should there be an accident…
On a worker’s record ‘site bans’ are recorded and activated. If they still possess a smart card, then this would be flagged up when they try to access the site.
9. “I will need to check when that piece of kit needs an inspection?”…Poorly maintained equipment causes more downtime than we can afford…
Once an asset (which can be tool, small plant, large plant) has been registered on the system, management will be notified when it needs inspection and maintenance.
10. “I am not entirely sure how many workers we have on site at this moment?”…I simply don’t trust the signing in book…
Mosaic Tally, sometimes known as the time and attendance module, means all workers scan onto and off the site using their smart cards. Tally can be set up to work over multiple access points, allowing your workers and contractors alike to be monitored over large geographical areas. This information can easily be retrieved from the system in the form of a report.
